Beginning with the report for fiscal year 2017, the Arizona Department of Administration is responsible for collecting annual Report of Indebtedness and Report of Bond and Security Issuance Forms for all issues of bonds or other securities issued for a term in excess of one year by the state, county, city, town, school district, irrigation district or other political subdivisions within the State of Arizona. Please contact [email protected] for any questions involving the FY 2017 and later reports.
||Report of Bonded Indebtedness – Fiscal Year 2018
||Report of Bonded Indebtedness – Fiscal Year 2017
||Report of Bonded Indebtedness – Fiscal Year 2016
||Report of Bonded Indebtedness – Fiscal Year 2015
||Report of Bonded Indebtedness – Fiscal Year 2014
||Report of Bonded Indebtedness – Fiscal Year 2013
||Report of Bonded Indebtedness – Fiscal Year 2012
||Report of Bonded Indebtedness – Fiscal Year 2011
||Report of Bonded Indebtedness – Fiscal Year 2010
||Report of Bonded Indebtedness – Fiscal Year 2009
||Report of Bonded Indebtedness – Fiscal Year 2008
||Report of Bonded Indebtedness – Fiscal Year 2007
||Report of Bonded Indebtedness – Fiscal Year 2006
||Report of Bonded Indebtedness – Fiscal Year 2005
||Report of Bonded Indebtedness – Fiscal Year 2004
||Report of Bonded Indebtedness – Fiscal Year 2003
The Debt form is used to compile the statewide Report of Bonded Indebtedness, as required by Arizona Revised Statutes A.R.S. §35-501. The information submitted should reflect all debt – bonds, lease purchases, third-party financing - for terms greater than one year as of June 30, 2018.
A.R.S. §§18-301 and 18-304 states State government and all local governments shall report all incurred debt, including the date of issue, purpose, original amount, current balance, interest paid to date, and principal and interest paid in the latest full fiscal year. This includes amounts retired or paid in full during the fiscal year. The amounts retired or refunded should represent the total through the life of the bond and not just the amounts retired or refunded during the fiscal year. State government consists of any department, commission, board, institution or other agency of the State receiving, expending or disbursing state funds or incurring obligations against the State. Local governments consist of a county, city or town with a population of more than 2,500 persons; any community college district and school district with a student count of more than 600 pupils; and a state university.
A.R.S. §35-505 exempts industrial development corporations formed pursuant to Chapters 5 and 6 of Title 35 from this annual reporting requirement for the Report of Bonded Indebtedness.
"Any county, city, town, school district, irrigation district or other political subdivision of the state that fails to comply fully with the provisions of this article shall not issue any additional bonds or other securities" per A.R.S. §35-501. Furthermore, any person or member of any governing body knowingly omitting or refusing to comply with this request is guilty of a class 2 misdemeanor per A.R.S. §35-502.
If your Entity has No debt, send one email per entity to [email protected] confirming there is No debt to report.
Subject line: Bond Indebtedness Reporting for FY2018 - (Insert your Entity Name)
Email body: Entity has no debt - including contact person's name, email and phone information, Entity Name, Entity Type, Student Count ADM/ Population.
A.R.S. §35-501 requires the "New Debt Issuance Form", posted on the openbooks.az.gov website, to be completed and submitted to [email protected] within 60 days of issuance, if your Entity has issued new debt in FY2018. After this form has been completed, the new debt that is reported on the New Debt Issuance Form needs to be included on the Bond Indebtedness Report for FY 2018.
FY2018 Debt Reporting deadline: September 15, 2018
Retirement of a Bond or Payment of Interest
A.R.S. §35-502 requires that the Arizona Department of Administration receive notification immediately on retirement of a bond or upon payment of interest. In order to promote efficient compliance with this provision, we have asked that a Debt Service Schedule is sent upon issue, and notification of any variation from that schedule is sent to us immediately to [email protected].
A.R.S. §35-454, requires that the governing board of a political subdivision shall “submit a copy of the informational pamphlet to the Arizona State Department of Revenue within thirty days after the bond election.” The Department of Revenue no longer oversees debt reporting, please send a copy to the Arizona Department of Administration at the following location and please indicate if the election was successful:
Arizona Department of Administration
100 N 15th Ave, STE 302
Attn: Bonded Indebtedness Reporting
Phoenix, AZ 85007